BYLAWS OF THE SANTA TERESA WOMEN’S GOLF CLUB
ARTICLE 1 — NAME
The name of the club shall be "SANTA TERESA WOMEN'S GOLF CLUB".
ARTICLE II — PURPOSE
The purpose of the club is to organize, promote and direct
golf tournaments and competitive play as well as to further the best
interests of golf.
ARTICLE III — MEMBERSHIP
Membership in this club shall be open to all women golfers
who qualify as stated under the existing Standing Rules. The Board of
Directors shall have the authority, after a fair hearing, to revoke the
membership of any club member whose conduct is considered to be a
discredit to the organization. Members will follow the rules of
etiquette established by USGA as follows: Spirit of the Game-- Golf is
played, for the most part, without the supervision of a referee or
umpire. The game relies on the integrity of the individual to show
consideration for other players and to abide by the Rules. All players
should conduct themselves in a disciplined manner, demonstrating
courtesy and sportsmanship at all times, irrespective of how
competitive they may be. This is the spirit of the game of golf.
Guidelines for Breach of Etiquette
If a complaint is filed with the Member-at-Large against a club member
for “breach of the rules of Etiquette” and the complaint is found to
have merit, the following disciplinary action will be taken:
1. Upon the first complaint a letter of reprimand will be issued to the
member committing the breach. This letter will serve as a
formal warning to the player.
2. If a second complaint is issued for the same member and is found to
have merit, depending on the gravity of the breach, further action will
be taken up to and including dismissal from the club.
3. At each step in the process the player in question will be offered
the opportunity to appear before a board committee to contest the
complaint that is issued.
Procedure for filing a complaint
All complaints including breaches of etiquette shall be brought to the Member-at-Large board member
ARTICLE IV — GOVERNMENT AND MANAGEMENT
SECTION 1 — The membership and fiscal year shall begin on the
first day of January each year and end on the last day of December for
SECTION 2 — The control and management of this club shall be
entrusted to a Board of Directors composed of a Captain, Co-Captain,
Secretary, Treasurer, Handicap Chair, Tournament Chair, Handicap
Tournament Chair, Championship Tournament Chair, PWGA
Representative, Santa Clara County Representative, Rules Chair, Social
Chair, Newsletter Editor, Starters and Scorers Chair, and
Member-at-Large. The past Captain shall be retained on the Board in an
advisory capacity with no voting privileges.
SECTION 3 — Elections shall be held annually at the fall meeting
and elected officers shall take office at the beginning of the
membership year. All officers shall be elected for a one (1) year term.
SECTION 4 — A nominating committee shall be appointed by the
Captain and chaired by the Member at Large at least six (6) weeks prior
to the fall meeting. It shall be the duty of this committee to select
names of members for the respective offices to be filled. The committee
shall inform the Captain of the slate of candidates at least three (3)
weeks in advance of the election. This slate shall be immediately
posted on the official bulletin board. Further nominations may be made
from the floor at the fall meeting.
SECTION 5 — Any vacancies occurring on the Board of Directors may
be filled by an appointment by the Captain subject to the approval of
the Board of Directors. The Co-Captain automatically succeeds the
Captain in the event of a vacancy of that position and a special
election would then determine a new Co-Captain.
ARTICLE V — DUTIES OF OFFICERS
CAPTAIN — Shall conduct all meetings, General and Board; appoint
all committee chairs; act as an ex-officio member of all committees;
co-sign checks, and act in any capacity required to promote and
maintain an active and enthusiastic golf club.
CO-CAPTAIN ---- Shall perform duties of the Captain in her absence and shall assist her as needed.
Shall act as Membership chair. Shall co-sign checks in the absence of
the Captain. Shall keep attendance records. Will inform Treasurer,
Handicap Chair, and Tournament Chair of all new members at the time
SECRETARY — Shall record the minutes of all Board and General meetings. Shall conduct routine correspondence and such correspondence as may be directed by the Board of Directors.
Shall be custodian of all funds and shall pay all approved bills and
co-sign checks. She shall give a report on the Club's finances at
General and Board meetings. Her books will be audited at the end of the
year by a committee of at least (2) appointed by the Captain.
HANDICAP CHAIR — Shall maintain current handicap of all members according to the USGA Golf Handicap System.
TOURNAMENT CHAIR — Shall be responsible for all weekly and all
special weekly tournaments. With the assistance of the Captain, she
shall make out a schedule of tournaments for the year which will
subsequently be approved by the Board of Directors. May appoint a
committee as necessary to help her perform her duties.
HANDICAP TOURNAMENT CHAIR – Shall be responsible for the Handicap
Tournament and provide prizes as needed. May appoint any
committee necessary to help her perform her duties.
CHAMPIONSHIP TOURNAMENT – Shall be responsible for the Club
Championship Tournament and provide prizes as needed. Shall check
eligibility of members for competition in Championship
Tournament. May appoint any committee necessary to help her
perform her duties.
PWGA REPRESENTATIVE — Shall
represent STWGC at the area workshop or she shall appoint a substitute
in her absence. Shall keep the club informed of all activities and
tournaments sponsored by PWGA.
SANTA CLARA COUNTY REPRESENTATIVE — Shall
represent STWGC at all Santa Clara County Women's Golf Association
meetings and serve as STWGC captain for County Team Play.
RULES CHAIR — Shall serve as chair of the Rules Committee, and
appoint two (2) other members to be approved by the Board of Directors.
The Rules Committee shall enforce the USGA Rules of Golf and the local
rules of the course. All disputes shall be decided by the Rules
Committee with the right of appeal to the Board of Directors.
SOCIAL— Shall make arrangements for decorations and luncheons at
the Super Guest Day, Halloween Event, Christmas Party and any other
social events as directed by the Board of Directors.
NEWSLETTER EDITOR — Shall prepare a newsletter 3 times per year and distribute to all members.
STARTERS AND SCORERS —Shall schedule all regular members for taking
on the responsibility of starting and scoring at least once per year,
inform members when it is their turn to serve, and maintain updated
instructions on the job of starting and scoring our weekly tournaments.
MEMBER-AT-LARGE —Shall represent the general membership at board meetings and serve as chair of the nominating committee
ARTICLE VI — MEETINGS
SECTION 1 — There shall be four (4) slated General Meetings each
year, one of which is the Christmas Luncheon. The fall meeting is for
the election of officers. The Captain with the consent of the Board of
Directors may call a special meeting at any time.
SECTION 2 — At any meeting the presence of 30 percent of the regular members in good standing shall constitute a quorum.
SECTION 3 — The Board of Directors shall meet four times a year on
the date designated by the Captain. Seven (7) members shall constitute
a quorum at a Board Meeting. If a member of the Board of Directors
fails to attend (2) consecutive Board meetings, unless excused by the
Captain, she shall be considered to have resigned her office.
ARTICLE VII — MEMBERSHIP AND INITIATION FEES
SECTION 1 — Membership fees shall be paid annually.
SECTION 2 — Upon qualification, new members must pay applicable membership and initiation fees.
SECTION 3 — If any member fails to pay her membership fees within
the period set in the Standing Rules, she will automatically become
delinquent and will be dropped from membership. If she wishes to
rejoin, it will be left to the discretion of the Board of Directors.
ARTICLE VIII — COMMITTEES
SECTION 1 — Standing committees are the following: Birdie Board,
Eclectics, EClubhouse chair, General Meeting Hostess,
Historian/Archivist, Home and Home, Publicity and Photos, Roster,
Sunshine, Special Tournament, Super Guest Day, Webmaster.
SECTION 2 — Standing Committee Chairs shall be appointed by the Captain with the approval of the Board of Directors.
SECTION 3: Additional committees that may be required by the club
shall be appointed by the Captain with the approval of the Board of
ARTICLE IX — AMENDMENTS
These Bylaws may be amended at any regular or special meeting
by a 2/3rds vote of the members present. Notice of such proposed
amendments shall be posted on the club bulletin board, not less than
thirty (30) days prior to the meeting.
ARTICLE X — RULES OF ORDER
These Bylaws shall be interpreted by the Board of Directors,
subject to appeal at the membership meeting. All other cases not
covered by these Bylaws shall be governed by Roberts Rules of Order.
Adopted: November 20, 1968
Amended: July 6, 1976; March 25, 1982; Oct. 14, 1993; March 12, 1998;
Dec. 7, 2001; March 14, 2002; Dec. 2, 2005; June 5, 2008, Sept. 1,
2011; Sept. 7, 2017